P&E Assistant Marketing Manager
Company: GAI Consultants Inc.
Location: Orlando
Posted on: May 3, 2025
Job Description:
DescriptionGAI seeks a skilled, highly motivated, results-driven
Assistant Marketing Manager to join our dynamic Power and Energy
Marketing Team. This challenging and rewarding position will
include providing guidance, leadership, and support to Business
Sector, Division, and Group leaders in the development and
implementation of various internal and external business
development, marketing, proposal, and strategic planning
efforts.
The successful candidate will be located near GAI's Pittsburgh, PA;
Orlando, FL; Louisville, KY; or Green Bay, WI offices. A hybrid or
in-office work location is a viable option, and this position is
eligible for a sign-on bonus. A remote position will be considered
for the right candidate that is located within a reasonable
distance to one of the above offices.
Our ideal candidate is passionate about pursuit success, process
improvement, and committed to proposal excellence. If you also have
excellent organizational and communication skills, perform well
under deadlines, are a detail-oriented team player, and, most
importantly, have a positive, client-first attitude, we want to
hear from you!
Join GAI and make your mark where exceptional professionals can
work, learn, lead, and achieve.
Essential Duties and Responsibilities:
- Provides guidance, leadership, and support to Business Sector,
Division, and/or Group leaders in the development and
implementation of various internal and external business
development, marketing, proposal, and strategic planning
efforts.
- Supports the identification of quality clients and tracking of
leads and opportunities.
- Leads the creation of materials to support business development
efforts such as brochures, leave behinds, presentations,
qualification packages, etc.
- Supports go/no-go decisions on clients and pursuits.
- Leads the completion of responses to
RFPs/RFQs/RFIs/EOIs/etc.
- Supports the development of strategic partnerships to align
with pursuit, client, and business plan objectives (subconsultants,
contractors, local officials, and other strategic
partners).
- Provides guidance and support in the identification of
marketing activities to support pursuit, client, and business plan
objectives and leads the implementation of these activities
including but not limited to advertising, conferences, events,
sponsorships, design award submittals, speaker
proposal/presentations, website and social media content, articles,
brochures, service briefs, project profiles, content development,
etc.
- Maintains data per established processes.
- Leads or supports special projects.
- Leads or supports strategic planning, procedural, and
operational initiatives for the P&E Marketing Team.
- Mentors and coaches colleagues.
Competencies:
- Proficiency with Microsoft Word, Excel, Outlook, and
PowerPoint.
- Proficiency with Adobe Creative Suite.
- Deltek Vision (or similar database programs) experience is a
plus.
- Competent proofreading and editing skills.
- Ability to use templates.
- Ability to design new content/graphics is a plus.
- Excellent communication and organizational skills.
- Ability to build collaborative relationships.
- Ability to document and process information quickly and
accurately, with strong attention to detail.
- Ability to identify and seek needed information/research
skills.
- Flexible and able to balance priorities and manage multiple
tasks simultaneously within tight schedules.
- Ability to work both independently and as part of a
team.
- Ability to work flexible hours, including nights and weekends,
on a limited basis, to meet proposal deadlines
General Characteristics:
- Leads the development and implementation of various complex
internal and external marketing, proposal, and business development
support activities with little input and minor revisions from
senior staff and colleagues.
- Applies advanced skills and fundamental knowledge of the AEC
industry and marketing practices.
- Follows processes, procedures, and record keeping and Quality
Management System (QMS) protocols.
- Maintains and protects client and GAI proprietary and
confidential information.
- Demonstrates critical thinking skills and the ability to
analyze and resolve complex problems with limited
guidance.
- Maintains and reinforces a culture of safety and integrates
safe practices into all aspects of daily operations.
- Recommends and leads the development of innovative strategies
to enhance productivity and efficiency.
- Assists Task Managers (TMs) or Project Managers (PMs) with
aspects of projects.
- If assigned as direct supervisor: skilled at mentoring;
decision making and conflict resolution; delegate tasks
effectively; demonstrate responsibility and leadership skills; role
model for others to follow.
- Completes complex marketing projects and initiatives with
limited guidance.
- Strategic thinking and alignment: Manager must understand
broader organizational strategies and goals to effectively guide
their actions in all operational aspects.
- Change leadership: Manager plays an important role enacting
top-level changes across operational divisions as supporters of
change.
Minimum Years of Experience
- 10+ Years of Experience
Education
Bachelor's Degree or equivalent* in marketing, graphic design,
writing, business, or similar field of study preferred
Certification/Licensure
- Driver's License
Technical Responsibilities
- Leads complex marketing activities across one or more of the
following areas:
- Proposals/Qualifications
- Presentations/Meeting Logistics
- Marketing Materials Development & Maintenance: handouts,
project profiles, resumes, service summaries, brochures,
etc.
- Business Development Activities:
- Conferences, sponsorships, client events, advertising,
initiatives, awards, opportunities tracking, vendor registrations,
research, website/social media content, etc.
- Writing:
- Preparing marketing and technical content/proofreading to
ensure continuity and compliance with legal, marketing, and
technical specifications.
- Graphic Design:
- Design of custom graphics to visually convey complex ideas.
- Data Management:
- Supporting the entry and maintenance of data in GAI's CRM.
- Public Outreach Support
- Special Projects:
- Assist in carrying out other programs and special projects as
identified.
- Internal group initiatives.
If assigned as direct supervisor:
- manage and lead employees;
- mentor and motivate;
- communicate (including listening);
- be available to employees;
- regular performance feedback;
- enforce GAI policy and disseminate internal
announcements;
- foster teamwork and provide regular overall feedback to staff
members;
- recruiting and retaining staff;
- developing staff skills and empowering them as problem-solvers
boosts innovation and productivity;
- oversee learning, coaching, and career progression.
- May begin to provide oversight and coordination of project
tasks; reviews project documents; carries out complex
assignments
- If assigned as a direct supervisor, manage staff with a focus
on supporting career path and technical growth; monitor employee
performance; inspire and encourage employees to perform their best;
assigning and supervising specific work tasks; well-being
fostering; Manager shapes day-to-day.
Project and Task Management
- Responsible for personal task management and adherence to
deadlines and scope.
- Works as part of a team and coordinates work with
others.
- Strengthens internal client relationships and
knowledge.
- Plans and coordinates detailed aspects of assigned
projects.
- Assigns tasks to other staff as needed.
- Understands project delivery uncertainties and uses risk
management principles to address them.
- Reviews operational procedures to monitor compliance with
applicable policies and performance measures.
- May become specialized within a specific discipline.
Beginning to show capabilities in managing project tasks.
Management Responsibility:
- Receives administrative supervision with assignments given in
terms of broad general objectives and limits.
- Mentors junior staff by providing guidance, explaining
responsibilities, and reviewing work products.
- Generates well written and technically sound marketing
documents with little assistance and requiring minor
edits.
- Serves as a peer advisor/reviewer.
- Begins to show capabilities in serving as task manager on small
to medium tasks requiring specialized technical expertise;
maintains GAI's procedures and protocols; provides oversight and
responsibility for preparing scopes, budgets, and schedules for
specific tasks of overall projects; may begin to manage existing
client relationships; assists with supervision of staff to complete
their assigned tasks; assisting with all aspects of financials on
projects; learns financials.
- Allocating resources within a team, department, group, or
division.
- Reporting issues and performance to next level of
management.
Communication Skills
Possess advanced oral and written communication skills. Identifies
and acknowledges principles of teamwork and leadership
Highly organized, creative, and detail oriented.
Ability to multi-task and prioritize work.
Interacts well with internal project team members, Project
Managers, and various Department Managerial Staff.
Interacts with clients and external parties with limited
oversight.
Performs well with client and other external communications.
Takes initiative and proactively anticipates tasks.
If serving as a task manager, effectively interacts with clients on
technical issues at regular project meetings.
Why GAI?
At GAI, exceptional people have an exceptional place to work, grow,
lead, and achieve. Explore an array of opportunities in locations
across the U.S. and join accomplished colleagues in tackling
challenging projects for a range of markets. Enjoy comprehensive
benefits and feel good about being part of a collaborative team
that's committed to supporting the communities we serve. Join GAI
and distinguish yourself in a company poised for unlimited
growth.
Benefits To Working at GAI Include:
- Competitive salary -GAI is committed to paying market-based
salaries
- Comprehensive benefits package including medical, vision,
dental, company paid Long Term Disability, and Short-Term
Disability (benefits start within 30 days of hire)
- New paid Maternity/Paternity/Adoption program
- Generous Paid Time Off and 7 paid holidays
- 401k company match
- Tuition Reimbursement
Qualifications
EducationBachelors (required)Bachelors of Marketing (preferred)
Experience10 years: Related Experience (required)
Licenses & CertificationsDriver's License (required)
Equal Opportunity Employer/Protected Veterans/Individuals with
Disabilities
This employer is required to notify all applicants of their rights
pursuant to federal employment laws.
For further information, please review the notice from the
Department of Labor.
Keywords: GAI Consultants Inc., Melbourne , P&E Assistant Marketing Manager, Executive , Orlando, Florida
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