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Secretary

Company: Church of Our Saviour
Location: Cocoa Beach
Posted on: November 22, 2021

Job Description:

The Parish Secretary enhances administrative effectiveness by providing clerical support to the ministry team in support of the overall parish community.

Essential Duties and Responsibilities:

  • Greets and assists people who come to the office.
  • Answers parish office telephone and directs calls appropriately.
  • Provides receptionist services for the parish office including the recording of clear and accurate messages, and handling routine questions regarding the parish.
  • Handles parish office mail, e-mail, and phone messages, and communicates information in a timely manner to appropriate persons.
  • Provides secretarial and clerical services to the pastor, parish office and ministries as needed.
  • Maintains calendars for the Pastor and office.
  • Maintains Daily Mass Record book, schedules Masses and Mass Intentions.
  • Maintains the parish marriage records and files.
  • Coordinates arrangements for parish funerals and burials. Records funerals and burials in Parish Death Register. Maintains cemetery records and orders marker engraving.
  • Updates the Parish Data System recording new family registrations, changes, marriages, and deaths.
  • Maintains the parish's Facility Scheduler for events and meetings held in parish buildings.
  • Maintains the facilities key logbook and signs keys in and out for facilities usage.
  • Maintains the Tamper Evident Bag system for all parish monies collections and bank deposits.
  • Prepares staff meeting minutes and distributes same.
  • Maintains confidentiality in all areas of responsibility as required.
  • Performs other duties as assigned.

    Requirements

    To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and Experience:
    • High school degree or equivalent. Ability to write, read and interpret basic correspondence.
    • Three years receptionist experience required including two years database experience.
    • Excellent telephone skills and ability to stay calm in stressful situations.
    • Must have a pleasant telephone manner and excellent interpersonal and communication skills.
    • Basic proficiency with Microsoft Office products, including Outlook, Word, and Excel.
    • Knowledge of Parish Data Systems software is a plus.
    • Solid organization skills, attention to detail, and ability to work independently and as part of a team.
    • Requires an appreciation and respect for the Catholic Church and its teachings.
    • Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.
    • Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

Keywords: Church of Our Saviour, Melbourne , Secretary, Administration, Clerical , Cocoa Beach, Florida

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