Executive Assistant - Project Management Office, Melbourne, Full Time

Company: Health First
Location: Melbourne
Posted on: February 10, 2020

Job Description:

POSITION SUMMARY:To be fully engaged in providing Quality / No Harm, Customer Experience, and Stewardship by: Providing administrative support and assistance to the position of report and by providing, coordinating, managing or facilitating a wide variety of administrative support functions.Quality/No Harm: * Assists with maintaining a clean work area. * Participates and takes minutes in designated department, committee and/or board meetings. Meeting minutes accurately transcribed and distributed according to Health First policy or sooner if dictated by area of responsibility. * Conducts research and administrative support for special projects by preparing data and providing follow-up and response to inquiries (e.g., surveys, applications, permits, retreats, research on internet or monitoring of websites, etc.). May also be involved in the evaluation process by tracking information and data gathering for evaluations. * Handles incoming calls from various parties (e.g., hospital Board members, medical staff/physicians, executives, directors, managers, associates and community). May answer multiple phone lines. While determining the sense of urgency of the call he/she will assist the caller to resolution or route the call to the appropriate staff member for assistance. * Demonstrates initiative and ability to work autonomously without close supervision. * Prioritizes work assignments and hours as necessary to include general secretarial duties (i.e., accurate processing of invoices, check requests and travel arrangements, filing, faxing, typing letters, agendas and presentations, staffing and/or scheduling of various types, ordering office supplies/equipment/materials, distributing and/or routing mail for administration, and typing and/or data entry into monthly and other reports and forms). * Completes correspondence, projects, assignments, and deliverables as required within appropriate or agreed upon time frames. * May transcribe dictation from the transcription/dictating equipment. * Maintains and updates file system and mailing lists for area of responsibility as applicable (main files, contract files, project files, etc.). * Proactively makes suggestions to improve process workflow or enhance customer satisfaction. * Responsible for accurately processing and maintaining time and attendance on the Kronos system for area of responsibility. * Shows commitment to individual and departmental Continuous Quality Improvement and organizational operational effectiveness. * Monitors, participates in review, and ensures departmental or area policies and procedures are updated. *

• High School Graduate or equivalent is required. A two-year Associate degree in related area is preferred.
• 3-5 years of administrative or healthcare experience required. Healthcare experience is preferred and may be required in some areas.
• Personal computer knowledge necessary with proficiency in electronic mail packages, Microsoft Windows, and Microsoft Office applications.
• Good working knowledge of various types of office equipment (fax, copy machine, video conferencing, etc.).
• Typing skills of a minimum of 50 words per minute as designated by area of responsibility.
• Presents self in a professional manner.
• Good working knowledge of medical terminology is preferred and may be required in some areas.
• Must be adept in grammar, spelling and accuracy.
• Excellent interpersonal relations and communication (written and verbal) skills.
• Excellent organizational and leadership skills.
• Ability to maintain confidentiality.
• Knowledge of quality assurance and quality control procedures.
• Other requirements as dictated by area of responsibilityJob: *Clerical Support Organization: *Health First, Incorporated Title: Executive Assistant - Project Management Office, Melbourne, Full Time Location: Florida - Brevard County-Melbourne Requisition ID: 045680

Keywords: Health First, Melbourne , Executive Assistant - Project Management Office, Melbourne, Full Time, Administration, Clerical , Melbourne, Florida