Executive Assistant - Project Management Office, Melbourne, Full Time
Company: Health First
Posted on: February 10, 2020
POSITION SUMMARY:To be fully engaged in providing Quality / No
Harm, Customer Experience, and Stewardship by: Providing
administrative support and assistance to the position of report and
by providing, coordinating, managing or facilitating a wide variety
of administrative support functions.Quality/No Harm: * Assists with
maintaining a clean work area. * Participates and takes minutes in
designated department, committee and/or board meetings. Meeting
minutes accurately transcribed and distributed according to Health
First policy or sooner if dictated by area of responsibility. *
Conducts research and administrative support for special projects
by preparing data and providing follow-up and response to inquiries
(e.g., surveys, applications, permits, retreats, research on
internet or monitoring of websites, etc.). May also be involved in
the evaluation process by tracking information and data gathering
for evaluations. * Handles incoming calls from various parties
(e.g., hospital Board members, medical staff/physicians,
executives, directors, managers, associates and community). May
answer multiple phone lines. While determining the sense of urgency
of the call he/she will assist the caller to resolution or route
the call to the appropriate staff member for assistance. *
Demonstrates initiative and ability to work autonomously without
close supervision. * Prioritizes work assignments and hours as
necessary to include general secretarial duties (i.e., accurate
processing of invoices, check requests and travel arrangements,
filing, faxing, typing letters, agendas and presentations, staffing
and/or scheduling of various types, ordering office
supplies/equipment/materials, distributing and/or routing mail for
administration, and typing and/or data entry into monthly and other
reports and forms). * Completes correspondence, projects,
assignments, and deliverables as required within appropriate or
agreed upon time frames. * May transcribe dictation from the
transcription/dictating equipment. * Maintains and updates file
system and mailing lists for area of responsibility as applicable
(main files, contract files, project files, etc.). * Proactively
makes suggestions to improve process workflow or enhance customer
satisfaction. * Responsible for accurately processing and
maintaining time and attendance on the Kronos system for area of
responsibility. * Shows commitment to individual and departmental
Continuous Quality Improvement and organizational operational
effectiveness. * Monitors, participates in review, and ensures
departmental or area policies and procedures are updated. *
- High School Graduate or equivalent is required. A two-year
Associate degree in related area is preferred.
- 3-5 years of administrative or healthcare experience required.
Healthcare experience is preferred and may be required in some
- Personal computer knowledge necessary with proficiency in
electronic mail packages, Microsoft Windows, and Microsoft Office
- Good working knowledge of various types of office equipment
(fax, copy machine, video conferencing, etc.).
- Typing skills of a minimum of 50 words per minute as designated
by area of responsibility.
- Presents self in a professional manner.
- Good working knowledge of medical terminology is preferred and
may be required in some areas.
- Must be adept in grammar, spelling and accuracy.
- Excellent interpersonal relations and communication (written
and verbal) skills.
- Excellent organizational and leadership skills.
- Ability to maintain confidentiality.
- Knowledge of quality assurance and quality control
- Other requirements as dictated by area of responsibilityJob:
*Clerical Support Organization: *Health First, Incorporated Title:
Executive Assistant - Project Management Office, Melbourne, Full
Time Location: Florida - Brevard County-Melbourne Requisition ID:
Keywords: Health First, Melbourne , Executive Assistant - Project Management Office, Melbourne, Full Time, Administration, Clerical , Melbourne, Florida
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