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Company: ACS Solutions
Location: Melbourne
Posted on: November 16, 2021

Job Description:

Job Description: The Flight Accounting Admin is responsible for processing and monitoring all Flight Ops invoices, managing the Purchase Orders for the department, providing backup support to the Flight Services Administrator, and maintaining the office environment in conjunction with the Flight Services Admin. Process a variety of payment types (for jet fuel, catering, training, jet maintenance, ground transportation, etc.) via Pcard, PO, and Non-PO; and wire transfers for International invoices. Reconcile two (2) MasterCard statements monthly Monitor PO and Non-PO invoices through Ariba accounting system until paid to safeguard the smooth and continuous operation of the aircraft and flight department Ensure vendor accounts are maintained in good standing Renew POs prior to expiration dates according to company policy by working closely with Purchasing, Procurement, and Legal departments Submit Purchase Order Change Requests when POs run out of funding prior to expiration Submit documents via the SignIt software Provide information to determine future budget needs ---working with both flight and ground crew members Backup the Flight Services Admin to include flight scheduling, arranging ground transportation, catering, and follow-up to ensure a smooth and seamless travel experience for the company---s high-level executives Work with Flight Services Admin to handle other duties for the department, including office organization, ordering of supplies, answering telephones, accepting deliveries, and other duties as assigned -- Job Requirements:Education & Experience: Requires a High School Diploma or equivalent and a minimum of 6 years of prior experience in Accounting, Finance, or other related fields. Large ERP (Ariba/SAP/Oracle) experience Be proficient with Microsoft software, including Outlook A high degree of attention to detail and accuracy A self-starter; willing to find solutions Able to work with limited supervision Excellent communication skills and good judgement Have a proven record of reliability and accountability Aviation Administration and/or Flight Department experience a plus Experience with business travel for C-suite and other top company executives and Board Directors --- be extremely attentive and proactive to upper level executives using discretion and confidentiality at all times Able to thrive in a fast-paced dynamic environment and have excellent problem-solving skills, with ability to gather and analyze information and resolve difficulties quickly Ability to obtain a Melbourne Airport badge

Keywords: ACS Solutions, Melbourne , Accounting, Accounting, Auditing , Melbourne, Florida

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